We believe in potential. We believe in people. We believe in you.
Admin Ops is hiring talented and skilled professionals to help drive the growth of the company.
SEE OPEN POSITIONS
Admin Ops helps companies thrive and we really love what we do. We are continually in search of the brightest, most talented individuals.
Come work with us.
What we’re looking for
We´re looking for an executive assistant, who graduated from an administrative career or similar with fluent written and conversant English and Spanish.
Responsibilities
- Manage the schedule of company executives
- Draft, review, and send communications on behalf of the executives
- Organize and prepare for meetings, including the gathering of documents
- Answer and respond to phone calls
- Prioritize emails and respond when necessary
- Coordinate travel arrangements and accommodation.
- Maintain various records and documents for company executives.
Qualifications
- Fluent in written English and conversant in spoken English
- Time management skills
- Ability to pay attention to detail
- Organization skills
- Ability to multitask
- Basic understanding of Microsoft Office
What we’re looking for
We´re looking for a graduate, undergraduate, or attorney, with assertive and fluent, written and oral communication skills in both English and Spanish.
Responsibilities
- Collect, examine, and organize the evidence and other legal documents for attorney review and case preparation
- Draft and proofread correspondence and legal documents, such as pleadings and contracts
- Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
- Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
- Communicate with clients and witnesses to schedule meetings, interviews, and depositions
- Manage, organize, and maintain documents in paper or electronic filing systems
- Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements
Qualifications
- Detail-oriented and highly organized
- Excellent verbal and written communication skills and professional demeanor
- Strong knowledge of Microsoft Office, including Word, Excel, and Outlook
- Ability to work independently, manage large workloads, and keep deadlines
What we’re looking for
We´re looking for an organized and attentive person with fluency in written English.
Responsibilities
- Generate sales leads
- Build sustainable relationships and trust with customer accounts through open and interactive communication
- Provide accurate, valid, and complete information by using the right methods/tools
- Meet targets
- Keep records of customer interactions
- Follow communication procedures, guidelines, and policies
- Use of written mediums like email, SMS, and chat
Qualifications
- Customer orientation and ability to adapt/respond to different types of characters
- Excellent communication skills
- Ability to multitask, prioritize, and manage time effectively
- Objection handle skills
What we’re looking for
We´re looking for a content creator with a bachelor’s degree in marketing or similar careers, driven and detail-oriented with a focus on producing high-quality outputs for our business.
Responsibilities
- Writing content for company websites, blogs, marketing materials, and similar platforms.
- Conduct research and interviews to learn more about current trends, developments, and perceptions about the subject matter, and then contextualize your findings.
- Assisting the creative team with the design of promotional materials.
- Using social media to engage consumers, respond to questions or complaints, and promote company initiatives.
- Collaborating with internal departments to establish campaign objectives, complete tasks, and identify and solve problems.
- Monitoring social media and company website metrics.
- Use of SEO methods to increase site traffic.
- Suggest new ways to promote company offerings and reach consumers.
Qualifications
- Excellent writing and editing skills.
- You know how to keep a consistent tone of voice in your writing.
- The ability to write for multiple channels (long-form, newsletters, social media, etc.).
- Experience working with a CMS like WordPress.
- You can determine customer needs and you can translate them into content ideas.
- Basic Adobe Suite knowledge for creating basic visuals.
- SEO optimization.
