Executive Assistant
Reclaim Your Time with an Executive Assistant
Outsource Executive Admin Tasks Without Increasing Headcount
Dedicated executive assistants working in your timezone — handling your calendar, inbox, travel, reporting, and daily operations so you can focus entirely on high-value leadership work. No recruitment. No benefits overhead. No long-term contracts.
Executive Assistant Services
Across Every Function
Our dedicated executive assistants are trained to own the operational backbone of your day — so you can spend more time on strategic leadership and less time on admin.
Calendar & Schedule Management
Manage complex calendars across time zones, coordinate meetings, resolve conflicts, and protect your focus time.
Inbox & Email Management
Triage, prioritize, and respond to emails on your behalf. Draft communications and ensure nothing important is missed.
Travel & Meeting Coordination
Book flights, hotels, ground transport, prepare meeting agendas, and handle logistics end to end.
Business Tools & CRM (Salesforce, HubSpot)
Expert in Salesforce, HubSpot, Asana, Notion and more — seamless integration from day one.
Built For
Leaders That Scale
Our executive assistant model is ideal for leaders and companies growing faster than they can hire locally — who need reliable, structured outsourced executive support without the overhead of full-time in-house staff.
CEOs & Founders
Wearing too many hats and running lean. Need someone to own the operational backbone.
Growing Companies
Without budget or need for a full-time in-house executive assistant.
Multi-Project Execs
Managing multiple departments or direct reports who need dedicated operational support.
Fluctuating Workload
Leaders who need flexible, on-demand assistance that scales up or down.
Bilingual Markets
Companies serving Spanish-speaking clients who need bilingual executive support.
Strategy-First Leaders
Want to focus on growth and decisions, not logistics and scheduling.
You'll Benefit If…
- You spend 2+ hours daily on tasks that should be handled by someone else
- Important emails, follow-ups, or deadlines are slipping through the cracks
- Your calendar is chaotic and meetings run you instead of you running them
- Your team uses Salesforce, HubSpot, or Notion but nobody truly manages them
- You're open to a dedicated executive assistant who works your exact hours
From Day One
- Dedicated executive assistant working your timezone, in real time
- Integrated into your existing tools — Salesforce, HubSpot, Asana, Notion, and more
- Email triage and calendar management from day one, no dropped balls
- Meeting prep, agendas, and follow-ups handled proactively
- Bilingual English/Spanish communication ready to deploy
- Month-to-month flexibility — scale up or down as you need
Proven ROI For
Real Leaders.
These are not hypothetical numbers. These are real results from executives and companies just like yours that replaced operational overload with a dedicated executive assistant.
Recovered per week back to strategic work
From Inbox Zero to Growth Mode
This startup CEO was spending nearly half her day on email, scheduling, and operational logistics. After adding one dedicated executive assistant, she recovered an average of 18 hours per week — redirecting that time toward fundraising and product strategy in her very first month.
Additional monthly revenue
One Specialist. One Month. Clear ROI.
A real estate agency owner was handling all client communication, listing coordination, and follow-up himself — losing Spanish-speaking leads in the process. With a bilingual executive assistant managing those tasks, he closed 3 additional deals in his first month — generating over $4,000 in new commissions at a cost of less than $800.
Faster project execution cycle
Faster Execution in 60 Days
Cross-department projects at this growing SaaS company were consistently delayed by scheduling conflicts, missed follow-ups, and disorganized reporting. After placing an executive assistant dedicated to operations, they reduced their average project execution cycle by 40% in just 60 days — significantly improving team output and stakeholder visibility.
Get Started in
3 Simple Steps
We have people ready to start now. Most executives have their dedicated assistant working inside their systems within days — not weeks.
Discovery Call
Quick call to understand your workflow, pain points, and where you're losing valuable time.
Pick Your Candidates
Review pre-vetted specialists and choose who fits your leadership style, tools, and culture best.
Start Immediately
Your dedicated assistant integrates into your software and starts working right away.
Executive Assistant
Pricing & Plans
No setup fees. No recruitment costs. No benefits or payroll taxes. Just dedicated executive assistants at a competitive flat hourly rate — with complete flexibility to scale up or down.
Full Coverage
Full-Time Executive Assistant
Up to 50 hours per week
A fully dedicated executive assistant embedded in your workflow — handling calendar, inbox, travel, reporting, and daily operations end to end.
- Full-time dedicated specialist
- Complete calendar & inbox ownership
- Travel booking & meeting preparation
- Reporting, data entry & CRM updates
- Salesforce, HubSpot & business tools ownership
- Bilingual English & Spanish
Enterprise
Scalable Executive Teams
2+ specialists • Custom structure
For growing companies that need multiple specialists across operations, sales support, HR, and marketing — working as a coordinated team.
- Multiple dedicated specialists
- Role specialization across departments
- Team coordination and weekly reporting
- Priority placement and ongoing support
AdminOps vs. Typical
Assistant Services
Most assistant services place generalists who handle whatever comes up. AdminOps places trained executive assistants who own specific operational functions — and are accountable to outcomes, not just tasks.
| Capability | AdminOps Executive Assistant | Typical Assistant Services |
|---|---|---|
| Business tools proficiency | Salesforce, HubSpot, Asana, Notion, Google Workspace & more | General tools only |
| Training and vetting | Structured vetting, executive admin training, ongoing support | Self-reported skills, minimal vetting |
| Availability | Dedicated specialist, your US business hours | Shared or offshore timezone |
| Bilingual capability | 100% bilingual English / Spanish | Not guaranteed |
| Accountability model | KPI-driven, check-ins, ongoing support | Task completion only |
| Scalability | Add specialists on-demand, month-to-month | Start over with each new hire |
| Pricing transparency | Flat competitive rate — no setup fees, no surprises | Variable, often hidden fees |
Frequently Asked Questions
Answers to the most common questions leaders and companies ask before getting started with a dedicated executive assistant.
01 Will my executive assistant understand my industry and business context?
Yes. Our specialists are trained for executive-level support. They understand business workflows, professional communication standards, and the importance of discretion and accuracy in everything from calendar management to stakeholder communication.
02 How do you handle confidential business information and data security?
All specialists sign strict NDAs, use secure connection protocols, and work directly within your company's existing tools and systems — ensuring sensitive data never leaves your controlled environment.
03 Can an executive assistant manage my Salesforce, HubSpot, or CRM?
Our team is proficient in the most widely-used business tools including Salesforce, HubSpot, Asana, Notion, Google Workspace, and Microsoft 365. If you use a different system, our specialists are fast learners and can be trained during onboarding.
04 Will my assistant work in my company's US timezone?
Your specialist works during your business hours (EST, CST, MST, or PST). They are available in real-time for you, your team, and your clients — ensuring seamless communication and immediate task handling.
05 What happens if my executive assistant isn't the right fit?
If for any reason the specialist isn't meeting your expectations, we will work to resolve the issue or provide a replacement immediately. Our goal is a long-term partnership that actually lightens your workload.
06 Is there a long-term contract for executive assistant services?
No. We operate on a month-to-month basis. We don't believe in trapping companies in long-term contracts — we prefer to earn your trust through the value we provide every single month.
Still have questions? Talk to our team
Stop Losing Hours to Admin.
Hire an Executive Assistant.
Book a free 30-minute discovery call. We'll map out exactly where you're losing productive time, and show you how a dedicated executive assistant can reclaim that capacity — starting within the week.
Schedule Interviews