Legal Support
Recover Billable Hours with a Dedicated Legal Assistant
Outsource Legal Admin Tasks Without Increasing Headcount
Dedicated legal assistants working in US hours — handling your admin, intake, docketing, and billing so your attorneys can focus entirely on client work and revenue-generating tasks. No recruitment. No benefits overhead. No long-term contracts.
Legal Admin Support
Across Every Function
Our dedicated legal assistants are trained to own the operational backbone of your firm — so your attorneys can spend more time on billable client work and less time on admin.
Case Management & Docketing
Track deadlines, organize discovery, maintain case files, and ensure nothing falls through the cracks.
Client Intake & Follow-Up
Handle consultations, gather client data, and ensure every lead is followed up consistently.
Calendar, Billing & Invoicing
Manage calendars, track billable hours, and prepare invoices with precision.
Practice Management Software (Clio, MyCase)
Expert in Clio, MyCase, Filevine and more — seamless integration from day one.
Built For
Law Firms That Scale
Our dedicated legal assistant model is ideal for firms that are growing faster than they can hire locally and need reliable, structured outsourced legal admin support without the overhead of full-time in-house staff.
Solo Practitioners & Small Firms
1–10 attorneys overwhelmed by admin volume and ready for structured support.
Mid-Size Firms Scaling Fast
Growing caseload but without budget for multiple full-time in-house admins.
High-Volume Practice Areas
Personal Injury, Family Law, Immigration, and Real Estate needing niche support.
Fluctuating Workload
Firms that need flexible, on-demand support that scales up or down.
Bilingual Client Base
Serving Spanish-speaking clients who need bilingual intake and communication.
Revenue-Focused Partners
Want to increase billable hours without adding fixed overhead costs.
You'll Benefit If…
- Your attorneys spend 2+ hours daily on non-billable admin tasks
- Client leads are slipping through the cracks during intake
- Billing and invoicing delays are affecting your cash flow
- Your team uses practice management software (like Clio or MyCase) but nobody truly owns it
- You're open to a dedicated legal assistant who works your exact hours
From Day One
- Dedicated legal assistant working your US timezone, in real time
- Integrated into your existing tools — Clio, MyCase, Filevine, and more
- Consistent intake and follow-up processes, no dropped leads
- Billing and invoicing handled on schedule, every cycle
- Bilingual English/Spanish communication ready to deploy
- Month-to-month flexibility — scale up or down as you need
Proven ROI For
Real Law Firms.
These are not hypothetical numbers. These are real results from law firms just like yours that replaced administrative overload with a dedicated legal assistant.
Recovered per attorney per week
From Buried in Admin to Full Billable Focus
This 3-attorney PI firm was losing nearly half their day to intake calls, document prep, and status updates. After adding one dedicated legal assistant, each attorney recovered an average of 18 billable hours per week — in their very first month.
Additional monthly revenue
One Specialist. One Month. Clear ROI.
A solo immigration attorney was handling all intake, forms, and follow-up herself. With a dedicated legal assistant managing those tasks, she was able to onboard 4 additional clients in her first month — generating over $3,000 in new revenue at a cost of less than $800.
Faster billing cycle
Healthier Cash Flow in 60 Days
Invoices at this 6-attorney family law firm were consistently going out 2–3 weeks late. After placing a remote billing assistant, they reduced their billing cycle time by 40% in just 60 days — significantly improving cash flow.
Get Started in
3 Simple Steps
We have people ready to start now. Most firms have their dedicated legal assistant working inside their systems within days — not weeks.
Discovery Call
Quick call to understand your workflow, pain points, and where you're losing billable time.
Pick Your Candidates
Review pre-vetted specialists and choose who fits your practice, tools, and culture best.
Start Immediately
Your dedicated assistant integrates into your software like Clio or MyCase and starts working right away.
Dedicated Legal Assistant
Pricing & Plans
No setup fees. No recruitment costs. No benefits or payroll taxes. Just dedicated legal assistants at a competitive flat hourly rate — with complete flexibility to scale up or down.
Full Coverage
Full-Time Legal Assistant
Up to 50 hours per week
A fully dedicated legal assistant embedded in your firm — handling admin, billing, intake, case coordination, and document preparation end to end.
- Full-time dedicated specialist
- Complete case management & docketing
- Billing, invoicing & timekeeping
- E-filing, court deadline tracking & follow-up
- Clio, MyCase & practice management ownership
- Bilingual English & Spanish
Enterprise
Scalable Legal Teams
2+ specialists • Custom structure
For growing firms that need multiple specialists across intake, billing, case management, and marketing — working as a coordinated team.
- Multiple dedicated specialists
- Role specialization across departments
- Team coordination and weekly reporting
- Priority placement and ongoing support
AdminOps vs. Typical
Assistant Services
Most assistant services place generalists who handle whatever comes up. AdminOps places trained legal assistants who own specific operational functions — and are accountable to outcomes, not just tasks.
| Capability | AdminOps Legal Assistant | Typical Assistant Services |
|---|---|---|
| Legal software proficiency | Clio, MyCase, Filevine, PracticePanther & more | General tools only |
| Training and vetting | Structured vetting, legal admin training, ongoing support | Self-reported skills, minimal vetting |
| Availability | Dedicated specialist, your US business hours | Shared or offshore timezone |
| Bilingual capability | 100% bilingual English / Spanish | Not guaranteed |
| Accountability model | KPI-driven, check-ins, ongoing support | Task completion only |
| Scalability | Add specialists on-demand, month-to-month | Start over with each new hire |
| Pricing transparency | Flat competitive rate — no setup fees, no surprises | Variable, often hidden fees |
Frequently Asked Questions
Answers to the most common questions law firms ask before getting started with a dedicated legal assistant.
01 Will my legal assistant understand legal terminology and procedures?
Yes. Our specialists are trained specifically for law firm environments. They understand the lifecycle of a case, legal terminology, and the importance of procedural accuracy in everything from docketing to filing.
02 How do you handle attorney-client privilege and data security?
All specialists sign strict NDAs, use secure connection protocols, and work directly within your firm's existing practice management systems — ensuring data never leaves your controlled environment.
03 Can a legal assistant manage my Clio or MyCase software?
Our team is proficient in the industry's leading tools including Clio, MyCase, PracticePanther, Filevine, and Smokeball. If you use a different system, our specialists are fast learners and can be trained during onboarding.
04 Will my assistant work in my law firm's US timezone?
Your specialist works during your business hours (EST, CST, MST, or PST). They are available in real-time for your team and clients, ensuring seamless communication and immediate task handling.
05 What happens if my legal assistant isn't the right fit?
If for any reason the specialist isn't meeting your expectations, we will work to resolve the issue or provide a replacement immediately. Our goal is a long-term partnership that actually lightens your workload.
06 Is there a long-term contract for legal assistant services?
No. We operate on a month-to-month basis. We don't believe in trapping firms in long-term contracts — we prefer to earn your trust through the value we provide every single month.
Still have questions? Talk to our team
Stop Losing Billable Hours.
Hire a Legal Assistant.
Book a free 30-minute discovery call. We'll map out exactly where your attorneys are losing billable hours, and show you how a dedicated legal assistant can recover that capacity — starting within the week.
Schedule Interviews