Real state sales
Stop Losing Leads.
Get a Dedicated Real Estate Assistant.
Experienced real estate assistants working your US hours — handling lead follow-up, CRM management, showing coordination, and transaction paperwork so you can focus on closing deals and growing your pipeline. No recruitment costs. No benefits overhead. No long-term contracts.
What Your Real Estate
Assistant Handles
Our trained real estate assistants own the back-office operations of your business — so your agents can spend more time converting leads and closing deals, and less time on administrative tasks.
Lead Management & CRM Updates
Import leads, update statuses, log activities, and keep your pipeline organized — so no prospect falls through the cracks.
Lead Nurture & Prospect Outreach
Execute follow-up sequences, make warm outreach calls, and engage cold leads to keep your conversion funnel active.
Showing Scheduling & Calendar Management
Coordinate showings, confirm appointments with buyers and sellers, and manage agent calendars across multiple time zones.
Transaction Coordination (Follow Up Boss, KVCore)
Experienced with Follow Up Boss, KVCore, BoomTown and more — manage deadlines, documents, and checklists from contract to close.
Built For
Teams That Scale
Our real estate assistant model is ideal for agents and brokerages that are growing faster than they can hire locally — and need reliable, structured operations support without the overhead of in-house staff.
Solo Agents & Small Teams
Overwhelmed by lead volume and paperwork with no time to focus on closing.
Growing Brokerages
Scaling quickly but without budget for multiple in-house coordinators.
High-Volume Agents
Needing niche support: listing coordination, buyer management, ISAs, and transaction coordinators.
Seasonal Deal Flow
Flexible, on-demand support that scales up or down with your pipeline.
Bilingual Markets
Serving Spanish-speaking clients who need bilingual assistants for communication.
Revenue-Focused Leaders
Grow commission revenue without adding fixed overhead to your operations.
You'll Benefit If…
- Your agents spend 2+ hours daily on data entry, CRM updates, and paperwork
- New leads are going cold because follow-up isn't fast enough
- Deals are falling through due to missed deadlines or incomplete checklists
- Your team uses a real estate CRM (like Follow Up Boss or KVCore) but nobody truly owns the pipeline
- You're open to a dedicated specialist who works your exact hours
What You Get
- A dedicated real estate assistant working your US timezone, in real time
- Integrated into your existing tools — Follow Up Boss, KVCore, BoomTown, and more
- Consistent lead follow-up and nurture sequences, no cold leads
- Transaction coordination and closing checklists handled on schedule, every deal
- Bilingual English/Spanish client communication ready to deploy
- Month-to-month flexibility — scale up or down as you need
Proven ROI For
Real Estate Teams.
These are not hypothetical numbers. These are real results from agents and teams just like yours that replaced operational overload with a dedicated real estate assistant.
Leads reactivated per week from cold to active
From Lead Leakage to a Full, Active Pipeline
This solo agent was generating 80+ leads per month through Zillow and Realtor.com but losing over 60% to slow follow-up. After adding a real estate assistant to manage CRM updates, execute nurture sequences, and handle first-response outreach, they reactivated an average of 20 cold leads per week — converting 4 additional deals in their first month.
Additional commission revenue in 90 days
One Coordinator. Three Months. Deals Stopped Falling Through.
This 5-agent team was losing deals to missed deadlines, incomplete paperwork, and disorganized closing checklists. With a dedicated transaction coordinator managing every deal from contract to close, they eliminated missed deadlines entirely and closed 6 additional transactions in 90 days — generating over $12,000 in extra commission.
Faster lead response time
Lead Response Cut from Hours to Minutes
This brokerage's average lead response time was 4+ hours — well above the industry standard of under 5 minutes. After placing a dedicated ISA to handle all incoming lead outreach, qualify prospects, and book showings, they cut average response time to under 8 minutes. Agent showings increased by 40% and monthly closed units jumped from 12 to 18 in just 60 days.
Get Started in
3 Simple Steps
We have people ready to start now. Most agents have their dedicated real estate assistant working inside their CRM within days — no lengthy process, no disruption.
Discovery Call
Quick call to understand your lead workflow, pain points, and where your agents are losing productive time.
Pick Your Candidates
Review pre-vetted real estate specialists and choose who fits your market, CRM tools, and team culture best.
Start Immediately
Your dedicated assistant integrates into your CRM like Follow Up Boss or KVCore and starts working right away.
Experienced Real Estate
Assistants Ready to Go
No setup fees. No recruitment costs. No benefits or payroll taxes. Just trained, full-time real estate assistants — experienced with your CRM and ready to integrate into your workflow from day one.
Full-Time Specialist
Dedicated Real Estate Assistant
40 hours per week
A fully dedicated real estate assistant embedded in your team — handling lead nurture, showing coordination, transaction management, and CRM ownership end to end.
- Full-time dedicated specialist
- Full pipeline management and lead nurture sequences
- Transaction coordination from contract to close
- Showing scheduling, confirmations, and buyer follow-up
- Follow Up Boss, KVCore & real estate CRM ownership
- Bilingual English & Spanish
Enterprise
Scalable Real Estate Teams
2+ specialists · Custom structure
For growing brokerages and teams that need multiple specialists across ISA, transaction coordination, listing management, and marketing — working as a coordinated team under your brand.
- Multiple dedicated specialists by role
- ISA, TC, and listing coordination coverage
- Team coordination and weekly reporting
- Priority placement and ongoing support
Why AdminOps
Stands Apart
Most assistant services place generalists who handle whatever comes up. AdminOps places trained real estate assistants who own specific operational functions — and are accountable to pipeline outcomes, not just tasks.
| Capability | AdminOps Real Estate Support | Typical Assistant Services |
|---|---|---|
| Real estate CRM proficiency | Follow Up Boss, KVCore, BoomTown, HubSpot & more | General tools only |
| Training and vetting | Structured vetting, real estate operations training, ongoing support | Self-reported skills, minimal vetting |
| Availability | Dedicated specialist, your US business hours | Shared or offshore timezone |
| Bilingual capability | 100% bilingual English / Spanish | Not guaranteed |
| Accountability model | Lead response time SLAs, conversion tracking, pipeline reporting | Task completion only |
| Scalability | Add ISA, TC, or listing specialists on-demand, month-to-month | Start over with each new hire |
| Pricing transparency | Competitive rate — no setup fees, no surprises | Variable, often hidden fees |
Frequently Asked Questions
Answers to the most common questions agents and teams ask before getting started with a dedicated real estate assistant.
01 Will my virtual assistant understand real estate terminology and deal processes?
Yes. Our specialists are trained specifically for real estate environments. They understand the lifecycle of a deal, real estate terminology, and the importance of accuracy in everything from lead qualification to contract-to-close coordination.
02 How do you handle client data security and transaction document privacy?
All specialists sign strict NDAs, use secure connection protocols, and work directly within your existing CRM and transaction management systems — ensuring client data, financial details, and transaction documents never leave your controlled environment.
03 Can my assistant manage Follow Up Boss or KVCore?
Our team is proficient in the leading real estate CRMs including Follow Up Boss, KVCore, BoomTown, HubSpot, and Sierra Interactive. If you use a different system, our specialists are fast learners and can be fully trained and ready to go.
04 Will my assistant work in my US timezone?
Your specialist works during your business hours (EST, CST, MST, or PST). They are available in real-time for your agents and clients, ensuring fast lead response and seamless showing coordination throughout your operating day.
05 What happens if my assistant isn't the right fit?
If for any reason the specialist isn't meeting your expectations, we will work to resolve the issue or provide a replacement immediately. Our goal is a long-term partnership that actually reduces your operational workload — not adds to it.
06 Is there a long-term contract?
No. We operate on a month-to-month basis. We don't believe in trapping agents or brokerages in long-term contracts — we prefer to earn your trust through the results we deliver every single month.
Still have questions? Schedule Interviews
Stop Losing Leads.
Get a Dedicated Real Estate Assistant.
We'll show you exactly where your team is losing leads and wasting time on admin — and how a trained real estate assistant can recover that capacity. We have people ready to start now.
Schedule Interviews